Food And Beverage
City and state health and liquor laws require that the Management Education Center not allow any food or beverage to be brought into, or taken from, the facility by our guests. Food and beverages must be consumed on premises and are subject to 6% Michigan sales tax and a banquet event fee (service charge).
When ordering food and beverage services, we must have your menu selections and estimated quantities two weeks prior to your function.
A final guaranteed guest count is required one week prior to your function. You will be charged the guaranteed guest count or the actual number of individuals served including all guests, staff, vendors, etc.; whichever is greater.
Event Scheduling
When making reservations, please remember to consider the amount of time needed in advance of your meeting for setup and rehearsals. Daytime reservations normally extend through 5:00 p.m. only; whereas evening reservations typically begin at 6:00 p.m. and extend through 10:00 p.m. Please contact our office if any extension is needed.
Pricing
All room prices indicated on your event confirmation are guaranteed and will not be increased, unless you change the conditions under which your reservation was made. Changing dates, rooms, duration, time of day or size of group may impact your rental rate. Please consult with your event planner when making changes.
Rates for food and beverage services are subject to change to meet increased operating costs. Patron agrees to pay such increased prices and to accept reasonable substitutions.
Smoking
All MSU Property is Tobacco Free. All forms of tobacco and e-cigarettes are prohibited. Your cooperation is appreciated.
Cancellations
All cancellations are subject to a cancellation charge according to the following policy:
30 Days or More – Any event canceled 30 or more days before the scheduled event date can be canceled or rescheduled without penalty. If you have a deposit on account, that deposit will be refunded or may be applied toward a future event to be held within 6 months, at your discretion.
8 to 29 Days – Any event canceled in the 8-to-29-day window before the scheduled event date will be charged a cancellation fee in the amount equal to the full room rental rate unless you reschedule the event to be held within 6 months. If you have a deposit on account, that deposit will be used as a payment toward any open cancellation charges, or it may be applied to your rescheduled event.
7 Days or Less – Any event canceled within 7 days of the scheduled event date will be charged a cancellation fee in the amount equal to the full room rental rate. You may also be liable for food and beverage items purchased for your event. We will work with our food purveyor to minimize these charges where possible. If you have a deposit on account, that deposit will be applied as a payment toward the cancellation charges.
Your signature on the Reservation Confirmation indicates:
- You have read, understand, and agree to our policies.
- You have the authority to enter into agreements with the MEC
- You agree to submit payment in full for all charges and applicable fees.
- All unused deposits on accounts over 6 months old will be forfeited.
Force Majeure
MEC shall not be liable or responsible, nor be deemed to have defaulted under any agreement or reservation, for any failure or delay in performing its obligations to the extent such failure or delay is caused by or results from events beyond its reasonable control, including but not limited to: acts of God; severe weather; natural disasters; fire; flood; epidemic or pandemic; governmental orders or restrictions, including restrictions imposed by Michigan State University administration; labor disputes; utility failures; acts of terrorism; civil unrest; war; transportation disruptions; or any other emergency or unforeseen circumstance (“Force Majeure Event”).
In the event a Force Majeure Event prevents or substantially interferes with the use of the facility or MEC’s ability to host the scheduled event, MEC reserves the right to cancel, postpone, or modify the event arrangements without liability.
In such circumstances, the parties will make reasonable, good-faith efforts to reschedule the event to a mutually agreeable date, subject to availability, with any applicable charges, refunds or deposit transfers handled in accordance with MEC’s cancellation and booking policies.
Reservations, Deposits, Taxes, Invoices and Payments
Your Conference & Event Manager will forward a Reservation Confirmation form to your attention for your review and approval. To confirm a reservation, you will be required to submit an advanced deposit. Please sign and return your confirmation form along with your payment, by the required due date, to secure your reservation.
Your advanced deposit is a pre-payment that will be held on account and will be applied as a form of payment, towards your final invoice. The deposit will show as a credit on your invoice and will reduce any outstanding balances due from all applicable charges (room rent, food services, AV rentals, labor, taxes, service charges, etc.). The advanced deposit amount typically equals the amount you will owe in room rental charges. All advanced deposits are non-refundable unless you cancel your reservation subject to our cancellation policy.
Invoices will be sent to the event organizer after your event. If your organization is exempt from Michigan Sales Tax or you will be using a purchase order, please provide a completed Michigan Sales Tax Exemption form or purchase order prior to the event.
For some events, full payment may be required in advance. If applicable, payment will be due no later than seven (7) days prior to the event date when the final attendance count is submitted.
For your convenience, advanced deposits and invoice payments can be submitted by credit card on our website: MECTroy.com. Look for the “Payment” link on the home page. Payments can also be submitted in-person at the MEC facility. For your credit card security, we do not accept payments over the phone.
Liabilities
The event organizer is responsible for any damage to the facility, equipment, or property caused by attendees, guests, vendors, or independent contractors associated with the event.
The Management Education Center is not responsible for the loss, theft, or damage of any personal property, merchandise, equipment, or materials brought onto or left on the premises.
Materials
The Center will accept prepaid, moderate-sized shipments within 72 hours of a scheduled function. Large shipments (e.g., crated goods) must be handled through a local cartage firm and delivered on the function date when a function representative will be available to receive the shipment. Please clearly mark all shipments with your name, company or group name, and the date of the function.
After the event, any materials requiring return shipment must be properly packaged, labeled, and brought to the Administrative Offices for carrier pickup. All return shipments and one-time carrier pickups must be arranged in advance by the event organizer or exhibitor. Carriers do not pick up at the MEC facility on a regular schedule.
Hearing Impaired
Please contact the office if hearing assistance is needed. Our office can provide an amplified personal listening device for our larger conference rooms.
Equipment Rentals
Equipment rental pricing is available on the MEC website under the Pricing section.
All equipment rentals are subject to 6% Michigan use tax.